What is the portal?
A show secretary can publish a private link that lets you enter your animals yourself instead of emailing them in. You fill out a short form — your contact info, your rabbits or cavies, and which sub-shows you want each one in — and submit. The secretary reviews each submission before it goes live.
1. Sign in
Open the portal link the secretary sent you. Type your email and click the button — you'll get a one-time sign-in link in your inbox within a minute. Click it to sign in. The link expires in 30 minutes; if it does, request a fresh one.
The email you sign in with becomes your contact for this show — that's where any approval, rejection, or change emails will go. Pick the address you check most often.
2. Fill out your information
First time through, you'll be asked for your full name, phone, and mailing address. Some shows make all three required, others just email. The fields the secretary made required are marked with a red *.
Leave the Exhibitor # blank — the field shows Auto for that reason. The secretary assigns the number when they approve your submission. If you type one in yourself it can collide with another exhibitor's number, so the easier rule is just to skip the field.
3. Add your animals
For each animal, fill in:
- Ear # / Tattoo — letters and numbers only.
- Breed — pick from the dropdown. If your breed isn't on the ARBA list, choose Other (write in)….
- Variety/Group — appears once you pick a breed. Required for breeds that have varieties. If your variety isn't on the ARBA list, choose Other (write in)….
- Class — Senior Buck, Junior Doe, etc.
- Which show(s) — check the box for every sub-show you want this animal in. One animal can be shown in several sub-shows on the same day.
Need to enter another animal? Click + Add Another Animal for a fresh row. The new row will pre-fill the breed and class from the row above to save you typing — change anything that doesn't match.
Meat shows are entered separately
If the show has a Meat Show sub-show, the portal landing page shows a second button labeled Enter Meat Show alongside the regular Enter This Show. The meat-show form has a different shape — instead of a class picker, you pick a Category:
- Meat Pen — three rabbits sharing the same breed and variety, entered as a single entry with three ear numbers (Ear #1 / #2 / #3 fields all show up).
- Single Fryer, Stewer, Roaster — one rabbit each, just Ear #1.
Regular and meat-show entries can't share the same submission. If you have both, submit your regular entries first, then come back and click Enter Meat Show for the meat-class animals.
Made a typo and the form gave you an error? Don't worry — your typed values stick around so you only have to fix the field that's flagged.
4. Submit and wait
Click Submit Entries for Review. You'll land on a confirmation page showing what you sent. The secretary gets notified instantly and reviews each submission in their queue.
You'll get an email when they decide:
- Approved — your entries are live in the show. No further action needed; pay at check-in.
- Action needed — something needs fixing. The email lists which animal and the secretary's note. Just edit and resubmit: sign back in, edit the flagged animal, save — that puts the submission back in their queue automatically.
- Rejected — the secretary declined the submission outright (e.g. wrong sub-show, animal isn't eligible). The email explains the reason. You won't see the entries on a check-in sheet because they were never accepted — sign back in and either change the existing entry to fix the issue, or start a new submission if you want to try again.
If you don't see the email, check spam — magic-link and decision emails come from the same address as the sign-in link.
5. Edit or resubmit
Sign back into the portal anytime entries are still open. From the confirmation page, you'll see Edit My Entries to change details on existing animals, and Add more (same person) to tack on more animals under the same name.
If the secretary asked for changes (an "Action needed" email), click Edit, fix the flagged animal, and save. Saving puts your submission back in the secretary's queue automatically and sends them a fresh email letting them know there's a new version to review — they don't have to keep refreshing the dashboard.
Entering for someone else
Showing as a family or for a friend? You don't need to log in separately for each person. After your first submission, the confirmation page has a button labeled Enter for someone else. Click it and you'll get a fresh form — but with the phone and address already filled in from your own submission, so you only have to type the new name and animals.
Each "someone else" submission is reviewed independently by the secretary. All emails about any of those entries (yours or anyone else's you submitted) go to your email — the one you signed in with. So one inbox, multiple exhibitors.
Fees and the deadline
Many shows charge a higher late entry fee after a cutoff date set by the show. If you submit before that date, you pay the regular rate; after it, you pay the late rate. The cutoff (if any) is on the show's catalog or info page.
The total bill is calculated by the secretary's system based on what you enter — entry fees, optional Wool/Fur, exhibitor and cleaning fees, etc. Pay the secretary directly at check-in, unless they tell you otherwise.
Common gotchas
- "Already entered" error. Each animal can be in a sub-show only once. If you're trying to re-add the same ear-number to the same sub-show, look for it in your existing entries — it's already there.
- Symbols in the ear #. Ear numbers can only contain letters and numbers, no spaces or dashes.
- Portal closed. Secretaries can close the portal manually or set an auto-close date. If you see a "closed" message, contact the secretary directly.
- Wrong sub-show. If the secretary rejected an animal because of the sub-show choice, edit the animal and change the checkboxes — don't re-add it as a new entry.