Breeder Instructions

1.Plans & Herd Cap

Every HARES account gets a Free Breeder dashboard automatically — even secretary signups. It holds up to 10 active rabbits with the full feature set (pedigrees, photos, weights, sales, imports). Use it to kick the tires before paying for anything.

Three paid tiers raise the cap on active rabbits:

• Breeder 20 — 20 active rabbits.
• Breeder 50 — 50 active rabbits.
• Breeder Unlimited — no cap.

The dashboard shows your usage (e.g. 14 / 20) at the top so you know where you stand. Mark older rabbits Sold, Deceased, Culled, or Retained to free a slot without losing pedigree history. Once marked, those rabbits become read-only — their pedigree, photos, and history all stay visible, but you can't edit them or use them as a sire / dam on a new litter (60-day grace window aside).

2.My Herd dashboard

Open the dashboard and go to My Herd. Across the top of every breeder page is a tab strip: My Herd · Litters · Breeding Calendar · Sales · Customers · Reservations · Reports · Imports · Submissions · Rabbitry Info. The active page is underlined. On phones the strip wraps to a 2-column grid; on tablets and up it lays out as 5 columns × 2 rows. Layout is locked per breakpoint so tabs don't reshuffle as the active tab changes.

Columns

Each row in the herd table shows: photo · ear num · name · breed/variety · sex · DOB · cage # · weight. The cage column reflects whatever you typed into the Cage # field on each rabbit (free text — "A-12", "Hutch 3", whatever your barn uses).

Filtering

Five filter dimensions stack above the herd table. Once you've narrowed down to what you want — say, Active does of one breed sorted by DOB — bookmark the page and you'll come back to the same filtered view next time:

• Status chips — Active / Retained / Sold / Deceased / Culled.
• Species chips — Rabbit / Cavy / All.
• Sex chips — Bucks / Does / All.
• Breed dropdown — populated from whatever breeds are actually in your herd, so the list stays tight.
• Sort dropdown — by Ear num / Name / Breed / DOB / Cage #, ascending or descending. Same effect as clicking column headers, and like the filters above, the sort sticks with the bookmark.

Below the chips, a search box further narrows the visible rows by ear num, name, breed, variety, or cage. Search runs in the browser as you type — no page reload.

Categories (Active sub-tabs)

Under the Active filter, a second row of chips lets you slice your active herd by category: Showable / Breeder / Retired / Uncategorized, plus All. Each chip shows a count so you can see your breakdown at a glance.

Categories are optional — every rabbit starts as Uncategorized. Set them per-rabbit on the edit form (Category dropdown), or in bulk via the action bar described below. Use whatever definitions match your breeding practice; HARES doesn't enforce rules on what counts as Showable vs Breeder vs Retired. One category per rabbit (no multi-tagging).

Bulk actions

On the Active and Retained filters, every row has a checkbox. The sticky bar at the bottom stays collapsed (out of the way) while nothing's checked, and expands the moment you tick a row:

• Submit to a show (Active only) — packages the selection for a portal-submission flow.
• Archive selected (Active → Retained) — moves the rabbits out of your active count without losing their records. Reversible.
• Activate selected (Retained → Active) — flips them back. Reversible.
• Set category (Active only) — Showable / Breeder / Retired / Clear. Mass-classify a fresh import in one click.
• Set tattoo date — pick a date in the inline picker; HARES stamps it on every checked rabbit that doesn't already have a tattoo date. Tick the overwrite box to replace previously-set dates too. Lets you mark "I tattooed all these on Saturday" without walking each one.
• Delete selected — permanent remove. Refuses any rabbit referenced as a sire/dam (would orphan the offspring's pedigree) or linked to a show entry — those need manual unlinking first.

Sold / Deceased / Culled are terminal — those rabbits become read-only and can't be reverted via the bulk bar. To correct one (e.g. you marked it Sold by mistake), edit the rabbit individually before the 60-day grace window closes.

Print & export

Top-right of My Herd, Print / Export ▾ opens a dropdown menu with these artifacts:

• Cage Cards (PDF) — 4-up letter-size cage cards for the current filter (covered in section 12).
• Pedigrees (PDF) — one full pedigree certificate per rabbit, one per page.
• Herd List (PDF) — printable summary table (one row per rabbit) for handing a vet, show secretary, or your own binder.
• Export CSV (herd only) — round-trippable data export. Same column order as the import flow accepts, so you can export, edit in a spreadsheet, and re-import.
• Export Everything (.zip) — full account dump as CSVs (rabbits, litters, sales, customers, reservations, accomplishments). See section 19.
• Export Everything + Photos (.zip) — same plus original-resolution rabbit photos, sorted into folders by ear number.

3.Adding a rabbit

Click + Add Rabbit on My Herd. Required fields: ear number (letters and numbers only), sex, species, breed. Everything else is optional but worth filling in:

Duplicate ear nums are allowed. Real-world tattoos repeat — a buck #11 + doe #11 is normal in most herds, and some breeders reuse numbers across breeds or generations. If the ear num you typed matches another rabbit in your herd, the form re-renders with a yellow banner listing the match(es) + a "These are different rabbits — save anyway" checkbox. Tick it and save proceeds; otherwise change the ear num.

At the bottom of the new-rabbit form there are two save buttons: Create Rabbit (saves and lands you back on My Herd) and Create & add another (saves and re-opens a blank form). Use the second when entering a batch — saves a couple of clicks per rabbit.

• Name — anything you call the rabbit.
• DOB — drives age-tier classification on entries.
• Variety/Group — split into two fields: showroom (what the rabbit's shown as on the judging table) and registration (its actual color on the pedigree). For most rabbits these match; a few breeds differ — common case is rabbits shown in a broader color group (e.g. "Broken") whose registered color is more specific (e.g. "Broken Black"). When in doubt, fill both with the same value.
• Weight — pick lb / oz / lb+oz on the form. Each save adds a row to the weight history.
• ARBA Reg # and ARBA GC # — optional. Always shown on the pedigree certificate (with a dash when blank).
• Sire / Dam — picked from your existing herd. Sex-locked: the Sire dropdown only lists bucks; the Dam dropdown only lists does. Both rules also enforced at the model level so a bad import can't mis-link.
• Bred By — original breeder of record (you or whoever bred the litter).
• Tattooed On — date you actually applied the ear-num tattoo. Leave blank if the rabbit hasn't been tattooed yet — the rabbit page surfaces a "Not yet tattooed" warning when blank, so you don't lose track of placeholder ear nums. Editable so you can bump the date forward on a re-tattoo.
• Cage # — optional free-text label for which physical hutch the rabbit lives in. Surfaces as its own column on My Herd and as a corner badge on cage cards. Searchable from the herd table.

Status & disposition

Status defaults to Active. Other choices: Kit (newborn / under-evaluation — kept off the active count until you graduate them), Retained (kept for pedigree only — doesn't count against active cap), Sold, Deceased, Culled. Sold / Deceased / Culled are terminal — they lock the record (no further edits, can't be used as sire/dam on a new litter beyond a 60-day window).

On the rabbit's detail page, the most common status-transition actions are surfaced as large buttons in the header: Mark sold, Mark deceased, Mark culled (and Promote to active on kits). Each opens an inline form for the date + reason field so you don't have to load the full edit page just to record an outcome.

Two optional reason fields are paired with the terminal statuses, with datalist-suggested values:

• Cull Reason (when status = Culled) — free text. Suggestions: malocclusion, poor type, color fault, DQ, wry neck, no use to herd, pet quality, infertile, aggressive, sick.
• Cause of Death (when status = Deceased) — free text. Suggestions: respiratory illness, GI stasis, heat stroke, predator, accident, natural causes, old age, unknown.

Both fields are always present on the form regardless of status — they're harmless when blank. Display on the rabbit page is conditional: cull reason only appears when status is Culled, cause of death only when Deceased.

4.Color details (optional)

Color-genetics breeders track three extras most herds skip. The new-rabbit form has a collapsible Color details (optional) section just below ARBA Reg / GC #:

• Eye color — Brown, Blue, Ruby Red, Marble, etc. Free text since notation varies by breed.
• Toenail color — White, Dark, Mixed. Important for some breed standards.
• Genotype — coded gene string (e.g. aa B_ C_ D_ E_).

These show on the rabbit's detail page only when at least one is filled in — no empty placeholders for fields you don't use.

5.Pedigrees

Open any rabbit and click View 3-Gen Tree for the on-screen pedigree, or Print PDF to download a certificate. The certificate is sex-color-coded (blue border for bucks, pink for does, dashed gray for unknown ancestors), with BUCK / DOE badges on every cell so the distinction survives B&W printing.

What's on each cell

Each ancestor cell shows: name (or ear #), sex badge, ear #, DOB, breed / variety, weight, total leg count (HARES-recorded + any manual legs you've entered), ARBA Reg #, GC #. Dash placeholders for missing data so the slot stays visible on print.

Adding ancestors

Click + add sire or + add dam on any unknown cell. You'll land on a page with two sections:

• Pick from your herd — searchable combobox of existing rabbits filtered to the matching sex. Active rabbits show by default (most pedigrees stitch into current animals); a toggle below the picker expands the list to include Retained / Sold / Deceased / Culled. Live search by ear / name / breed / variety. One click to link.
• Or add new — quick-create form with the pedigree-essential fields. Status defaults to Retained so it doesn't burn against your active cap. Sex is forced to match the slot.

"+ add" only renders when the parent (the rabbit who'd own this slot) is known. Otherwise the cell shows "add the parent first" — fill in intermediate generations before drilling deeper.

Pedigree certificate number

On first PDF print, HARES auto-assigns each rabbit a Pedigree # in the format year-NNN (e.g. 2027-001 for the first rabbit you print this year). Stamped in the top-right of the certificate so a buyer can refer back to "Pedigree #2027-014" later. Persistent — every reprint carries the same number.

Photo on the certificate

Upload a photo on the rabbit's edit page and it shows up as a small thumbnail on the printed pedigree's subject summary line — adds polish to certificates you hand to buyers.

Public share link

Each rabbit page has a Share read-only pedigree section. Click Create share link to make a public URL on haresregistry.com that anyone can open without a HARES account — useful for sending buyers the pedigree before pickup. Rotate replaces the token (old URL stops working); Revoke kills the link entirely.

Once a share link exists, the printed pedigree certificate gets a verification QR in the bottom-right of the certification card. Scanning it lands the buyer on the live online pedigree — handy proof that the printed paper came from your rabbitry. Rabbits without an active share link print without a QR; nothing is auto-shared.

Bulk pedigree print

From My Herd, Print / Export ▾ → Pedigrees (PDF) generates one combined PDF with every rabbit in the current filter, one full certificate per page. Useful when you're printing a stack for a show or selling a whole litter.

6.Rabbitry Info

Every pedigree certificate carries a "Rabbitry" block — your contact info as the breeder. Edit it from Rabbitry Info in the breeder tab strip. Fields:

• Rabbitry name — e.g. "ABC Rabbitry."
• Breeder name(s) — free text for couple / family names.
• Address (line 1 + 2, city, state, ZIP).
• Phone and Email.

Each field has a Hide on pedigree toggle. Lets you keep the value on file in HARES but omit it from the printed certificate (handy for the home address — store it for ARBA registration paperwork without publishing it on pedigrees you give to strangers).

7.Litters & breeding records

The Litters page tracks every breeding. Fields:

• Sire + Dam — searchable combobox, active rabbits by default with a toggle to include archived. Sire dropdown shows only bucks; dam dropdown only does. Recently-archived parents (sold / deceased / culled) appear in the dropdown if they were still in your hands within 60 days of the kindle date.
• Date Bred — the day mating happened.
• Date Kindled — when the kits were born. Leave blank for upcoming / pending litters.
• Number born / alive / weaned — fill in as the litter progresses. The alive number drives the live-kit count surfaced on My Herd's age-of-litter card and Reports.

Each litter has a status that updates automatically: Planned (no breed date yet), Pending (bred but not kindled), Overdue (past expected kindle date), Kindled (date kindled set), or Missed (set by you — see below).

Litters index — search, sort, bulk delete

Three controls on the index page narrow the table:

• Status chips at the top — Planned / Pending / Overdue / Kindled / Missed / Active (N) / Archived (N) / All (N). Each chip carries its count so you can see distribution at a glance.
• Search box — client-side filter by sire / dam / breed / notes. No reload.
• Sort dropdown — by date bred, date kindled, dam, sire, or kit count (asc/desc).

Every row also has a checkbox; ticking any reveals a Delete selected bulk-action button (mirrors the My Herd pattern). Use with care — deleting a litter removes the breeding record permanently (sire/dam links and the kits themselves stay; only the join row goes). Deleting one litter returns you to whichever status chip you were viewing — no losing your place on the Archived tab just because you trimmed a stray.

Mark as missed

Not every breeding takes. If the doe never kindled and you want to close the litter without leaving it stuck in Overdue, open the litter and click Mark as missed. Status flips to Missed; it stops counting toward expected due-dates on the breeding calendar and stays out of the Active view by default. Reversible — open and click Reopen.

Bulk-record form

Recording a week's worth of pairings? Click + Bulk Record on the Litters index for a multi-row form: each row is one litter, with sire / dam / date-bred / notes inputs side by side. Saves all rows in one submit. Easier than walking the new-litter form once per pair.

Kits — auto-spawn + inline triage

When you fill in Date Kindled + Number alive, HARES auto-creates that many kit placeholder Rabbit records on the litter — each with a generated ear num and status Kit. The kit-row table shows up below the litter form with an inline triage column per row:

• Mark deceased — date + cause of death right on the row.
• Mark culled — date + cull reason.
• Mark sold — opens a sale form with the kit pre-filled.
• Promote to active — flips Kit → Active when the kit graduates from "under evaluation" to part of the working herd.
• Edit — full edit form (tattoo, photo, color details, name). Saving returns to the litter, not the rabbit's show page, so you can chain edits across the kit table without losing context.

Want one extra placeholder beyond the auto-spawn count? + Add Kit on the litter creates one immediately — no form, just a fresh kit row you can edit in place. The litter's kit count auto-decrements as kits die / culled / sell, so the visible number tracks reality without you re-typing it.

Fostering

Sometimes a kit ends up nursing on a different doe. On any kit (or active) rabbit row in a litter, the Foster dam picker lets you record which doe is actually nursing — independent of the genetic dam on the pedigree. Picker is sex-locked to does in your account, and rejects the kit's own genetic dam or the kit itself. Pedigree links (genetic sire/dam) are untouched; this is purely about care-of-record so you remember which doe was carrying which kits at weaning time.

Active vs Archived

Once kits are weaned and dispersed, a litter doesn't need active management — but you usually want the record to stick around for pedigree + breeding-history purposes. Two paths to Archived:

• Manual — open the litter, click Archive. Reversible via Unarchive.
• Auto-archive — when every kit on the litter has left the nest (sold, deceased, or culled — i.e. no Active or Kit-status rows remain), HARES archives the litter for you. Triggered by the kit-row triage actions above, so you don't need to remember to do it manually.

CSV imports (section 13) honor any "Archived" timestamp from the source program, so importing your full history doesn't dump 100+ old litters into your active working view. Imports also don't auto-spawn kit placeholders — bulk-loading historical litters keeps them dataish without generating thousands of Rabbit rows you'd then have to clean up.

8.Breeding Calendar

The Breeding Calendar page shows upcoming + recent events derived from your litters. Default window: 14 days back through 90 days forward (adjust at the top of the page).

Event timeline

For each litter, HARES emits chronological events using standard rabbit-reproduction timing (you can ignore events that don't match your practice):

• Day 0 — bred
• Day ~12 — palpate doe (optional, confirms pregnancy)
• Day 28 — add nest box
• Day 31 — expected kindle (range 28–35)
• Day 1 of kit life — check kits, count, weigh
• Day 7-10 — kits' eyes open
• Day 21 — kits start eating solid food
• Day 28–35 — wean (typical)

Events are color-coded by kind (bred / palpate / nest box / kindle / wean). "Today" is highlighted; past dates dimmed. Each event links to the underlying litter so you can update num-born / wean status in one click.

9.Sales & buyer transfer

From a rabbit's detail page, click + Record Sale (or open Sales directly). Fields: buyer name / email / phone, date sold, price, notes.

Recording a sale automatically marks the rabbit's status as Sold — the slot frees up under your active cap, but the rabbit stays in your records for pedigree references (buyers can still trace lineage to a sold rabbit you bred).

Customer linkage (auto)

Every sale links to a Customer record. When you fill in the buyer fields on the form, HARES looks for an existing customer in your account by email (or by name if you didn't enter an email). If found, the sale links to that customer; if not, a new customer is created automatically with the buyer info from the form. Either way, the buyer's name, email, and phone are kept as a snapshot on the sale itself — so changing a customer's email later doesn't rewrite history.

See section 16 for the full Customers tab.

Reservation auto-fulfill

If the rabbit comes from a litter that has an OPEN reservation from the same customer (the reservation's target litter matches the rabbit's litter), HARES automatically marks the reservation Fulfilled when the sale is recorded. The flash notice on the sale tells you what happened so you can double-check. Reservations without a target litter aren't auto-fulfilled — flip those manually.

Email pedigree to the buyer

On a new sale, a checkbox below the form says Email pedigree link to buyer when I save. Defaults to checked. With a buyer email set, HARES generates a public share link for the rabbit's pedigree (if not already present) and emails it to the buyer with an optional message from you. The buyer keeps lifetime read-only access — no HARES account required.

Want to send the link manually later? The Share read-only pedigree section on the rabbit's detail page exposes the same URL with copy / rotate / revoke buttons.

10.Photos

Each rabbit has a main photo plus an additional gallery. Upload from the rabbit's edit page. The main photo:

• Becomes the herd-card thumbnail on My Herd.
• Appears as a small thumbnail on the printed pedigree certificate.
• Is what's shown on cage cards (if you generate those).

Additional photos build a gallery on the rabbit's detail page. Useful for sales listings or color-genetics documentation.

11.Weight history

Every weight you record on a rabbit's edit page is timestamped and graphed on the rabbit's detail page. Useful for tracking growth in juniors, monitoring senior weight, or documenting weigh-ins for shows. Weight unit (lb / oz / lb+oz) is picked per-entry — HARES stores everything as ounces internally so the chart compares cleanly across entries.

12.Cage cards

Print 4-up letter-size cage cards to clip onto your barn hutches, so you can see at a glance what's in each cage.

• Whole herd — from My Herd → Print / Export ▾ → Cage Cards (PDF). Respects whatever filter (species / status) you have set.
• One rabbit — from any rabbit's detail page, click Cage Card.

Each card shows the rabbit's ear # (large, centered), name, breed/variety, sex, DOB + age, weight, sire, and dam. If you set a Cage # on the rabbit it appears as a badge in the top-right corner — handy for re-shelving cards back into the right hutch when you bulk-reprint.

Cards are designed for cardstock — print on heavy paper, run a paper cutter through the dashed crosshair, slip into a plastic cage clip.

13.Imports from other programs

From Imports, click the + Import ▾ dropdown for available paths. The recommended migration flow combines them: CSV first for the breadth (every rabbit in your active herd), share-URL imports on top for the depth (3-4 generations of ancestors), then a Litters CSV if your source program exports one.

From Everbreed Link

On Everbreed, open the rabbit → Pedigree tab → Shareable Link button → copy the URL. Paste it into HARES; it fetches the page and pulls the rabbit + every ancestor recorded on Everbreed (up to 4 generations / 15 rabbits per share link). Ancestors land as Retained (pedigree-only — they don't count against your tier limit).

Bulk paste: the URL field is a textarea — drop in one URL per line, up to 25 at a time. Overlapping ancestors across URLs (e.g., the same buck appearing in 4 different rabbits' pedigrees) get deduped automatically. Line-breeding handled: when the same rabbit shows up at two pedigree positions inside one URL (paternal grandsire AND maternal grandsire of the subject, say), HARES collapses them to one record and gap-fills its parents from whichever position carried the breakdown.

Multi-URL imports run as a background job — each Everbreed page is 15 MB and takes 15-30 seconds to fetch, so even a 5-URL batch would time out a synchronous request. Drop the URLs, hit Import, and the page redirects to an import-status view that auto-refreshes every 20 seconds. Walk away, come back to the summary. Each URL's outcome lists which rabbits succeeded, which were matched against existing records, and any failures with their reason so you can see exactly which row broke. Retry button appears on stalled / failed URLs so you don't have to re-paste the whole batch.

Single URL: you'll see a preview of all 15 rabbits with checkboxes — opt out of any branch you don't want before committing.

From Evans (.PDF / .HTM)

Upload an Evans Register pedigree export — a PDF (modern Evans default) or a legacy HTM file. HARES parses the file and pre-fills the new-rabbit form for review. Verified against Evans Register V15 PDFs; if a field doesn't come through, edit on the form before saving. .xpedx files (Evans's archive format) aren't supported — re-export as PDF instead.

Bulk upload: the file picker accepts multiple files at once — drop in up to 25 PDFs and HARES creates them all (status Active), deduping by ear number. You'll get a summary table listing each file's outcome.

+ Import a CSV

Generic CSV upload — works with any breeder program that exports CSV (Everbreed, Hutch, etc.). HARES inspects your column headers, auto-maps standard fields (ear num, sire, dam, breed, variety, weight, DOB, ARBA numbers), and shows you the mapping before the import runs. Adjust if needed, then confirm. Sire / dam columns get linked by ear num after all rows land — and skipped silently if the named parent's sex doesn't match the slot (so wrong-sex ancestor data doesn't leak in).

Important: CSV imports only carry one generation of lineage (the Father / Mother columns). Grandparents and great-grandparents aren't in a CSV row, so for full pedigree depth you'll need to follow up with a share-link importer — it stitches into the rabbits the CSV already created and fills in the ancestor links. Everbreed is the only share-link importer available today; others get added as breeders supply samples.

Common formats handled automatically:

• "Smith's Cinnamon (SC42)" in a Father / Mother column → the tattoo in parens (SC42) is used as the ear-num lookup
• "3.6 lbs" in a Weight column → parsed to ounces
• 04/09/2023 dates → parsed as MM/DD/YYYY (US format)
• Untattooed rows → get an auto-generated 6-digit numeric ear number; rename later when you actually tattoo the rabbit

The CSV format HARES exports (My Herd → Export CSV) is the same shape, so you can round-trip: export, edit in a spreadsheet, re-import. Good for a backup or moving between accounts.

Everbreed Litters CSV

Bulk-import your litter history. Everbreed's Litters export gives a CSV row per litter with sire, dam, breed/kindle dates, kit counts, and an Archived timestamp. Sire / dam get matched to existing rabbits in your herd by tattoo (so import the herd first); historical litters land already-archived per the source's Archived column. Async background job — drop the file, walk away, come back to a summary table showing how many landed Active vs Archived vs Skipped.

After the import

• Categorize: filter to Active on My Herd and use the Set category bulk action to mark rabbits as Showable, Breeder, or Retired (fourth Active sub-tab is Uncategorized — what everyone starts as).
• Fix wrong birthdays: if dates landed wrong on an old import, open /imports → View → Fix birthdays from this import to correct them in place without re-uploading.
• Wipe and retry: if you want to start over, filter My Herd to Active, select all, click Delete selected (rabbits referenced as a sire/dam are protected — unlink first), then re-upload.

14.Manual legs & awards

Wins from non-HARES shows can be recorded manually on each rabbit's detail page. The Accomplishments card has two sections:

• ARBA Legs — counts toward the rabbit's pedigree leg total (alongside HARES-recorded legs from any HARES shows you've used).
• Other Awards — non-leg recognitions: Best Display, club ribbons, sweepstakes plaques, etc. Tracked but not counted as legs.

Each entry takes: type (leg / award), title (e.g. "BOB" / "Best Display"), show name, date, judge, optional notes. Inline edit + delete on each row.

15.Submitting to a show

Going to a show running on HARES Registry? Two paths:

• Per-rabbit: from a rabbit's detail page, click Enter in a show, paste the show's portal link. The form pre-fills breed, variety, class, and ear num — no retyping. You can still edit any pre-filled field before submitting (handy when the rabbit's class has bumped since you last updated its DOB, or you want to enter a different variety).
• Bulk: from My Herd's Active filter, check the rabbits you want to enter, click Submit to a show in the sticky bar. Pick the show + adjust sub-shows / class on the next screen before anything goes to the secretary.

The secretary still reviews like any other portal submission. See Portal Help for the review flow on the exhibitor side.

Variety sanity check

Each rabbit's showroom variety is what gets sent on the entry — the secretary's results use that string verbatim. If you've got a rabbit whose showroom variety isn't on the ARBA-recognized list for its breed (typo, mid-acceptance color, write-in from the new-rabbit form, or non-canonical string from a CSV import), the submission review screen shows a yellow callout listing the flagged rabbit(s) with a link straight to each rabbit's edit page.

It's a nudge, not a block — some breeders intentionally enter rare or mid-acceptance colors that ARBA hasn't listed yet, so you can still submit as-is. Fix what's actually a typo, ignore the rest.

Finding a show in the picker

The bulk Submit-to-show flow takes you to a picker listing every show across HARES that's currently accepting submissions. Three filters help you narrow it down:

• Search — substring match across show name, club, and location. Catches "Bayou", "Texas State Convention", "Houston", etc.
• State — dropdown of US states + Canadian provinces. Matches the location field on either the 2-letter code or the full state name.
• Within — Next 30 / 60 / 90 days, or All upcoming. Defaults to 90.

Once you've narrowed the list — say, Texas shows in the next 60 days — bookmark the page. Your filter choices come back with the bookmark, so it's a one-click shortcut to "Texas shows this fall."

16.Customers

Every sale you record links to a Customer — a contact record for the buyer that lives across multiple sales. The breeder dashboard's Customers tab is the rollup view: who bought from you, how often, what they spent.

How customers get created

When you fill in the Buyer fields on a new sale, HARES looks for an existing customer in your account by email (or by name if you didn't enter an email). If found, the sale links to that customer. If not, a new customer is created automatically using the buyer info from the sale form. Either way the buyer's name, email, and phone are kept as a snapshot on the sale itself — so changing the customer's email later doesn't rewrite history.

You can also add customers directly from the Customers tab — useful for buyers who reserved a future kit, friends you regularly trade with, or anyone whose contact info you want on file before money changes hands.

What you can see per customer

• Contact info — email, phone, address.
• Notes — anything you want to remember (preferences, pickup arrangements, referrals).
• Sales history — every rabbit they've bought from you, with date and price.
• Lifetime spend — sum of priced sales.

Merging duplicate customers

Made a typo and ended up with "Jane Smith" + "jane smith"? From either customer's page, click Merge… and pick the customer to keep. The other customer's sales and reservations get re-linked, then the duplicate is removed. Snapshot buyer info on each sale is preserved regardless.

Deleting a customer

Removing a customer (without merging) doesn't delete their sales — those keep their snapshot buyer info but lose the link back to the customer record. Their sales appear in the regular Sales list as ordinary buyer-name rows. If you actually want to combine two records lossless, use Merge instead of Delete.

17.Reservations & waiting list

A reservation is "this customer wants something specific from my upcoming kits — here's what they asked for." Use it to keep track of who's waiting on what, and link the reservation to a specific litter once you know which one will fill it.

Adding a reservation

From the Reservations tab, click + Add Reservation. You'll need:

• Customer — must already exist on your customer list (add them first via the Customers tab if not).
• What they want — one short sentence: "blue or chestnut doe out of Bella x Smokey, ready by July."
• Target litter — optional; pick a planned / pending / kindled litter once you're confident which one will fill it. You can update this later.
• Notes — internal (deposit status, pickup constraints, etc).

Lifecycle

Reservations have three statuses:

• Open — actively waiting. The default.
• Fulfilled — the customer got their rabbit. Records the fulfillment date.
• Cancelled — they backed out, or you couldn't fulfill it.

Each row in the Reservations table has inline buttons to flip status without opening the edit form. The default filter is Open — your working list of who's still waiting. The other filter chips show fulfilled and cancelled history.

Auto-fulfill on sale. When you record a sale, HARES looks for open reservations where the customer matches AND the rabbit's litter matches the reservation's target litter — those get marked fulfilled automatically. The flash notice on the sale tells you what happened so you can double-check. Reservations without a target litter aren't auto-fulfilled (they could mean anything); flip those manually.

Where reservations show up

• Reservations tab — full list with filter chips and inline status actions.
• Customer page — every customer's open and historical reservations are listed under their sales history.
• Litter page — when a litter has reservations targeting it, an "Open reservations" panel appears below the kits list so you can see at a glance who's waiting on this batch.

18.Reports & analytics

The Reports tab is a one-page rollup of everything the rest of the dashboard already tracks — herd composition, litter production per dam and sire, sales revenue by year and breed, top buyers, show wins. Read-only; nothing is computed or stored separately, the page just shows what your other tabs imply.

Sections

• Herd at a glance — active rabbit count, live kits in unweaned litters, sex split, top breeds, all-time status breakdown. The live-kit line sums the Number alive field across every unarchived litter so you can see "X grown + Y growing" at a glance.
• Production by doe — every dam with a litter on file, with litters / born / alive / weaned totals + average litter size.
• Stud performance — every sire with a litter, plus number of distinct does serviced. Useful for buck-rotation planning.
• Sales — lifetime revenue, sales by year, sales by breed, top buyers by lifetime spend.
• Show wins — total legs across the herd, top 5 by legs, top 5 by show appearances.

Numbers update in real time — record a litter, refresh Reports, the doe's row updates immediately. No "regenerate" button to remember.

19.Exporting your data

Your data isn't trapped in HARES. Three ways to get it back out:

Export Everything (.zip)

From My Herd → Print / Export ▾ → Export Everything (.zip) downloads a zip file containing CSVs for every breeder-facing dataset:

• rabbits.csv — your herd, with sire/dam linked by ear num (round-trips through Imports)
• litters.csv — every litter
• sales.csv — every recorded sale
• customers.csv — your full customer contact list
• reservations.csv — open and historical reservations
• accomplishments.csv — manual legs + awards
• README.txt — what's in the zip + re-import notes

Export Everything + Photos (.zip)

Same dropdown menu, second option. Same CSVs as above plus the original-resolution main and gallery photos you uploaded, sorted into one folder per rabbit (named by ear number). Larger file, takes 30–60s to generate for a herd of any size, but gives you a complete offline copy without per-rabbit clicking.

Export CSV (herd only)

Same dropdown menu, but just the rabbits.csv on its own. Useful when you only want the herd list — same format as the round-trippable file inside the zip.

PDF exports

The other entries in Print / Export ▾ are for printing — Cage Cards, Pedigrees, and Herd List. See section 5 (Pedigrees) and section 12 (Cage cards) for details.

20.Weekly reminder emails

Opt in from Rabbitry Info → Email preferences and HARES sends you a weekly digest of upcoming events. Sent Mondays at 7am; only goes out when there's something actionable in the next 14 days — no "you have 0 events" emails.

What's in the digest

• Due to kindle — litters expected to kindle in the next 14 days.
• Nest box — litters needing a nest box in the next 14 days (28 days after breeding by default).
• Wean — kindled litters with a projected wean date in the next 14 days.
• Reservations open 60+ days — gentle nudge to follow up with the customer.

The email goes to the account owner only. To stop, just uncheck the toggle in Rabbitry Info — opt-out is instant.